FAMILY BUSINESS SOLUTIONS – HR HOW TO
Submit all eligibility forms and agreements to UWWC:
- Participating businesses are given access to employee forms to complete with their eligible employees.
- The employee will fill out the forms (Employee Application and Agreement) with their HR person for eligibility verification.
- HR submits Employee Application and Employee Agreement on the UWWC website.
When UWWC gets the information back we will:
- File the employee application and agreement.
- Add the parent’s name and assistance amount to the Pay Rate list.
- Add the child care provider to the master list. If it is a new provider; an account number will be created once their paperwork is returned and approved.
If the Employee has any kind of change from the original application, they will send in the:
- Change of Service Forms (Change of Service and Child Care Assessment Survey). Our office must receive these forms 5 working days before the change is to take place. Reasons for use are below and instructions for communication to be submitted with the Forms.
- Adding a child: HR will send an email confirming the addition and the amount of the benefit to UWWC who will send the child care provider (if new provider) a link to confirm billing. Once it is returned, the Pay Rate information will be added to the company balance sheet.
- Ending payment (end of care, or employment); HR will send an email confirmation stating which date the benefits will cease. The company balance sheet will reflect they are now inactive and not to bill for the employee any longer.
- Changing child care providers: HR will send confirmation if there is a change in benefits paid to the employee with a different provider. UWWC will send out the applicable Child Care Provider link (if new provider), get the information back, and process accordingly.
